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Platform/Documents & invoices

Every logistics cost visible, every invoice checked

Freight in and out, external warehouses, customs and customs brokers on one record per transport. Supplier invoices are compared with the agreed price, held when they exceed it, and forwarded to accounting once — with the documents they belong to.

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Cost control

Every logistics cost in one place, checked before it is paid

Inbound and outbound freight, external warehouses, customs and customs brokers — each cost sits on the transport it belongs to, next to the price agreed for it. When the supplier's invoice arrives, it is compared with that price before anyone pays it.

  • Invoices from carriers, brokers and external warehouses checked against the agreed price
  • Over the agreed price: held for your reviewers, with the difference shown. Within it: forwarded to accounting with the PDF
  • The same invoice can't be filed twice; one invoice can be split across several transports
  • Drop a batch of PDFs or one Excel file — invoices are read into one review table and attached together
Costs · TR-INB-2417
Sea + road · 2 × FCL 40
Cost
Agreed
Invoiced
Check
Ocean freight
Oceanvik · Shanghai → Rijeka
$5 400
$5 400
Within
Inland trucking
Pelvara Haul · Rijeka → Beograd
€1 540
€1 540
Within
Customs broker
Klaris Customs · import clearance
€180
€240
Held · +€60
External warehouse
Storage · September
€1 960
—
Not received
Invoice CP-26-0912 · Klaris Customs
Held for your reviewer — €60 over the agreed price
Agreed
€8 640
Invoiced so far
€6 740
Held
1
Documents & invoices

One hub for every invoice and document, sorted by who has to act

Commercial, sales, transport and customs invoices next to shipment and company documents. The hub opens on what is waiting for you, most urgent first, with the due date beside each item.

  • Four invoice queues, each showing what is to review, to approve or rejected this month
  • "Needs your action" lists every invoice waiting for you, with its supplier, request and amount
  • Saved drafts are marked not counted and not sent to accounting until they are attached
  • CMR generated from the event; shipment and company documents with expiry dates in one library
Documents
Invoices: 281 · Needing attention: 28
Invoices
Commercial
30
to review
3 rejected
22 this month
Sales
1
to review
0 this month
Transport
25
to approve
25 waiting for you
36 this month
Customs
0
to approve
0 this month
Needs your action30 items Most urgent first
Draft
2 invoices saved as drafts — not counted, not sent to accounting
On 2 requests
—
Transport
Review invoice 2010184412 (Transport)
Pelvara Haul d.o.o. · TR-INB-137/2026 · 7.727,00 €
Due 26. Nov 2026
Transport
Review invoice 2010184413 (Transport)
Pelvara Haul d.o.o. · TR-INB-137/2026 · 7.727,00 €
Due 26. Nov 2026
Customs
Review invoice CP-26-0912 (Customs)
Klaris Customs d.o.o. · TR-INB-153/2026 · 240,00 €
Due 29. Nov 2026
Transport
Review invoice MT-55210 (Transport)
Oceanvik SE · TR-INB-178/2026 · 10.451,20 €
Due 30. Nov 2026
In detail

What Documents & invoices covers

01
Cost lines per transport

Freight, inland, customs, broker and warehouse costs on the event they belong to.

02
Checked against the agreed price

Within it: accepted and forwarded. Over it: held for your reviewers, with the difference shown.

03
No double payment

The same supplier and invoice number can't be filed twice; one invoice can be split across transports.

04
Partners file their own

Carriers and brokers attach invoices on the shared event, or you file on their behalf.

05
Bulk import

A batch of PDFs or one Excel file read into a review table and attached in one step.

06
Document library

CMR, transport orders, agreements and certificates with expiry dates, all searchable.

Works with
Reports

Spend, lead time, carriers, CO2 and sites as XLSX.

Explore Reports
RFQ

Tenders by lane, in rounds, road and sea.

Explore RFQ
Planner

Every shipment on one calendar, shared with your partners.

Explore Planner

See Documents & invoices with your own suppliers

30 minutes, online, no obligation. Our team walks you through it with your routes, cargo, sites and partners in mind.